We are looking for a structured and hands-on HR Generalist & Office Manager to join our Stockholm office. This is a hybrid role where your time is split between HR operations and people processes and supporting office management as well as daily operations.

You will play a key role in ensuring that our HR practices stay compliant, efficient, and employee-focused, while also helping create a well-organized and welcoming workplace. The role involves close collaboration with managers, employees, and cross-Scandinavian colleagues to drive consistent processes and continuous improvement.

This position is ideal for someone who enjoys both the operational and administrative sides of HR and thrives in an environment where structure, collaboration, and initiative are valued. You will be working on-site from the office at least 4 days a week Your manager is placed in Stockholm and you will have a dottet line to our Group HR in Oslo.

Key Responsibilities -  HR Generalist

HR Operations & Compliance

• Provide HR guidance and legal support in accordance with Swedish labor law and regulations

• Ensure employment contracts and HR policies are compliant and up to date

• Maintain and manage employee documentation and contractual information within a centralized system

• Maintain an accurate and updated overview of employees (roles, titles, organization, start dates, agreements, etc.) 

Employee Relations & HR Processes

• Manage benefits and compensation processes

• Drive and coordinate performance management and salary review cycles

• Monitor health & safety compliance and related matters

• Maintain accurate HR data related to sick leave, parental leave, and other absences

• Ensure updated holiday tracking and proactively manage vacation planning.

Payroll & Systems

• Act as super user for payroll processes (Aspia) and secure accurate salary payouts 

Recruitment & Employer Support

• Manage recruitment processes end-to-end: screening, interviews, assessments, reference checks, and employment contracts

• Support onboarding and employee lifecycle processes

• Collaborate cross-Scandinavian on shared HR initiatives and process improvements

Office Manager

You will ensure the office runs smoothly and remains a productive and welcoming workplace environment.

• Oversee daily office operations and administrative routines and manage office supplies, vendors, and facilities coordination

• Maintain office equipment and coordinate repairs or maintenance

• Help preparing internal conference, team gatherings and the like

• Booking travels – flights and accomodation

• Monitor safety procedures and workplace compliance

Who You Are

We believe you are a proactive and organized HR professional who enjoys working both operationally and collaboratively. You are comfortable managing multiple processes simultaneously and take pride in creating structure and clarity.

Qualifications & Experience

• Some years of experience in a HR Generalist or HR Operations role

• Strong knowledge of Swedish labor law and HR compliance and experience working with unions and employee relations

• Hands-on experience with HR systems and payroll processes (experience with Aspia is a plus)

• Strong administrative and organizational skills

• Experience with office coordination or administrative management is an advantage

• Fluent in Swedish and English, both written and spoken

Personal Attributes

We are looking for a structured and detail-oriented professional who takes pride in being service-minded and getting things done. You bring a high level of integrity and handle sensitive information with discretion and professionalism.

You are a strong communicator who builds trust easily and collaborates naturally with colleagues across teams and locations. With a proactive mindset, you take ownership of your work and feel comfortable driving projects independently from start to finish. At the same time, you are genuinely motivated by supporting both people and the organization in their day-to-day success.

 What is Formpipe like as a workplace?

At Formpipe, we offer an attractive compensation package including pension and health insurance, along with a healthy work–life balance. Our office environment supports both wellbeing and community.

We believe work should be both meaningful and enjoyable. You can expect an informal and friendly atmosphere, a flat organizational structure, and strong opportunities for both personal and professional development. If you’re looking for a workplace where you can grow, contribute, and feel part of something — Formpipe might be the right fit for you.

Formpipe

As of December 2025 Formpipe in Sweden and Denmark and Sikri in Norway have strategically partnered to deliver efficient, transparent, and secure solutions for the public sector.

Formpipe is an innovative software company developing solutions that make a real difference for our customers and for society. At Formpipe, our mission is to unlock the potential of data and help organizations stay ahead in a rapidly evolving world. We thrive on teamwork while valuing each individual’s unique perspective and strengths. Empowerment through trust and collaboration is more than a principle for us — it’s the foundation of how we grow, innovate, and succeed together